Xmas 2025: WHAT, WHY, WHO & WHEN

If you looking for assistance over the key Christmas period please note:

• Denise – Financial Manager – Annual Leave – 22^nd – 12^th Jan – Denise will take urgent calls only.

• Jan Elliot – Payroll – Annual leave 23^rd- 12^th January

• Admin Team, Anthony, Petra and Janet all on leave 22^nd – 4^th Jan Back on Monday 5^th 

• Matua Pine Campbell 17^th December – 11^th Jan back on Monday 12^th Jan

• Helena Harding-Annual Leave 24th^nd – 11^th Jan back on Monday 12th

• Awhitia team – all leave 24^th Dec – 4^th Jan – back Monday 5^th except Peter Sampson -returning on the 12^{th of} January

• Kirsten Doyle -Leave Mon 22^nd Dec – back on 29^th December away Friday 31^st December – Back on-board Monday 5^th January

• Peter Osborne & Kirstina will be available during these times with support from Kirsten on her return.

Payments for tangata whaiora with no bank accounts – Denise/ Janet will be in contact with team leaders as to how this will work while Admin and Denise are away.

Ethos closed 3pm Saturday 20^th Dec Re – Opening Tuesday 13^th January (milk will not be ordered during this time and will need to be purchased from supermarket).

Meals and Foodbank Hours:  information for tangata whaiora will be listed on Wāhi Āwhina, and the front doors of the office – I also suggest this is printed out for the tangata whaiora to access as required, Wade will also email this information.

Maintenance – Please ensure all your teams understand the process with Kāinga Ora CHUR response line 0800 888 455

Tinirau will be on leave from the 16^{th of} Dec returning on the 5^th January – if urgent please call he may be able to assist/respond.

Unit Keys – check the board in Anthony’s office to ensure all spare keys are in the correct place …just in case or if you are holding master keys please ensure all team know where and how to access these.

Main Office- will be closed from the 24^th December – 4^th January – Opening on Monday 5^th January

If any tangata whaiora are expecting packages/mail during this time, couriers will be informed we are closed – deliveries will be accepted again from Monday 5^th January.

Payroll – Team leaders have pre-entered hours up until the 28^{th of} December any adjustments will be followed up in the pay period following:

• F/Ending 28^th December will go into your accounts on Wednesday 31^st December 2026

• F/E 11^th January 2026 will be processed as usual and paid on Wednesday 14^th January 2026.

Jan, thank you for the extra mahi required to get the payments sorted and as accurately as possible during this holiday period. Team leaders, it is very important that absence is noted using the absence report, and any changes are accurately noted for adjustments on Jan’s return – review the email sent out via Jan early this week.

Vehicles: Fleetwise is not on holiday over this time – ensure you are entering into Fleetwise as you are normally required to do.

Staff Leave: All team leaders will receive a copy of the leave spreadsheet for the Mission covering the key period only.

Health & Safety: Safety plans are still required and can be signed off by Kirsten while I am on leave during this time – People safe entries must still also continue as once sent these get reported to all key leadership staff.

Probations: As team leaders have you had the conversation with the probation officers that you would normally deal with – are they away if so who is the next best contact? Do you all have the after-hours on-call number available.

Staff hui 2026:  This will resume on Tuesday 13^th January 

Ops hui 2026:  This will resume on Thursday 15^th January

It is time to think outside of the box and ask yourself “what If” and “do I know” or “who and how would they know” or “where do I find that “when you go on leave.

To you and yours, thank you for the year that was, it has been a tough year across the Mission for a number of reasons.  Enjoy your break, be safe, travel well, and remember what Christmas is really about at this time of the year. For those that are working through thank you for giving time to those we work with.